Do you employ secretaries in your company?
Are you in search of a health and safety risk assessment tailored to their activity?
Do you need a pre-filled assessment to save you hours of work?
Want to be in compliance with safety regulations?
 
Our Health and Safety Risk Assessment is designed to meet your needs with:
→ A professional risk assessment totally specific to the secretarial profession.
→ A professional risk assessment dedicated to secretaries.
→ Risk prevention proposals dedicated to secretarial work.
→ The integration of risks linked to the COVID-19 (Coronavirus) pandemic.
 
All this in an easily editable Excel format, allowing you to make personalized updates on your own.
 
FEATURES OF THE HEALTH AND SAFETY RISK ASSESSMENT 
 
This 5-page Excel file includes:
A Cover Page
A Company Information page
A presentation of the Risk Assessment Methodology used.
An occupational risks assessment tailored to your sector of activity.
A risk prevention schedule with all the different safety measures.

It contains 18 occupational risk situations classified into 4 work units:
Office work
Travelling
Customer contact
Working environment
 
☑ Complies with the employer's obligation to assess risks
(Regulation 3 of the Management of Health and Safety at Work Regulation 1999)
☑ Adheres to the General Principles of Prevention
(Schedule 1 of the Management of Health and Safety at Work Regulation 1999)
☑ Takes into account good practice and pitfalls in risk assessment
(Report RR151 from the Health and Safety Executive)
 
EXCERPTS FROM THE HEALTH AND SAFETY RISK ASSESSMENT 
 
The danger of prolonged work on a computer screen: Today's office environment requires the daily use of a computer, as most secretarial and administrative tasks are carried out via software and/or web interfaces. This daily use of computers results in prolonged exposure to screens, which represents a source of short-term physical risk. Long-term physical risks have yet to be demonstrated. The risks associated with computer work depend on a number of factors: distance from the screen, brightness of the screen and of the workroom, type of screen used (LCD, OLED, cathode-ray, etc.). If you don't take a break to rest your eyes during the working day, staring into the distance increases the risk of visual fatigue, discomfort and loss of concentration. The main possible risks associated with prolonged computer screen use in the short term are fatigue, irritability, headaches, blurred vision, eyestrain and dry eyes. The use of close-up vision when working on a computer could potentially favour certain vision disorders, but this has not yet been demonstrated.
 
The postural danger of prolonged sitting: These days, office work involves spending a large part of one's time working at the computer. For the overwhelming majority of employees, this means sitting in a static position for around seven hours a day. Remaining in this static position, without moving one's body, is in particular a vector of various physical health risks. The risks associated with prolonged sitting are present whenever employees have to work in the office for several hours a day. These risks can be further increased by working in a position that is unsuitable for the individual (e.g., an office chair that is too high, or a desk that is too low, forcing the person to bend forward). Prolonged sitting can lead to various musculoskeletal disorders, such as neck stiffness and pain, sometimes with the onset of osteoarthritis, muscular pain in the trapezius area of the upper back, as well as varicose veins and venous circulation disorders. Lack of movement also has effects on cardiac fitness and body shape in general.
 
Handling hazards: In the course of their day-to-day work, secretarial staff may have to handle heavy loads, particularly paper archives stored in filing cabinets. In France, handling-related hazards still account for 36% of work-related accidents in administrative professions, whether in the public or private sector. Handling hazards are not linked to any particular time of year, but rather to various factors such as the weight handled and the distance travelled with loads. Failure to observe proper handling postures (bending the knees to pick up loads from the ground, standing up with the back straight, carrying loads tightly against the abdominal muscles) significantly increases the risks associated with handling. The possible risks generated by manual handling are Musculoskeletal Disorders (MSD), which affect in particular the muscles, tendons and nerves of the upper limbs (shoulders, elbows, wrists), as well as the spine (dorsalgia, cervicalgia and lumbago).
 
 
A GUARANTEE OF THE QUALITY OF OUR HEALTH AND SAFETY RISK ASSESSMENT 
_ We're registered as Professional Risk Prevention Consultants.
_ Our team comprises graduate safety engineers.
_ Our documents are routinely checked by safety inspectors.
_ We frequently update our Occupational Risk Assessments.
 
RESOURCES 
_ "Office Health and Safety: Resources" by Health and Safety Executive.